The primary purpose of the Personal Assistant is to ensure that the Executive General Manager, Credit Cards is provided with a full range of administrative support as required. You will ensure that administration tasks are handled efficiently, accurately, professionally and in a timely manner.
The role involves the full range of administrative support including:
Diary management
High level liaison between Executive General Manager and internal and external stakeholders
Organisation of conferences and meetings (organising venues, catering, equipment set-up, pre-reading information, handouts etc)
Personal Assistant services to a number of direct reports
Preparation of PowerPoint presentations, reports in Word and other general documentation
Organisation of luncheons and functions
Organisation of all domestic and international travel and accommodation as required
General administrative functions including calculation and payment of supplier invoices, purchase order requisitions, ordering stationery and computers.
Maintenance of high level filing system and sending out ofconfidential correspondence
General maintenance of the office environment, management and administration
Qualification and Experience
High level of administrative experience preferably gained in an executive office environment
Well developed PC skills including Microsoft Word, Outlook, PowerPoint, Excel and PeopleSoft
Ability to coordinate multiple tasks simultaneously
Confident high level interpersonal and communication skills
Manage workflows, meet regular deadlines and work effectively under pressure
Understanding the importance of confidentiality and discrete action
Ability to work with internal and external stakeholders of various levels to achieve desired outcomes
Strong organisational skills, including effective time management
